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Setup & Maintenance / Setting Up Your Printer on a Network

For Windows

Sharing the printer
Setting up your printer as a shared printer
Using an additional driver
Setting up clients
Installing the printer driver from the CD-ROM

Sharing the printer

This section describes how to share the printer on a standard Windows network.

The computers on a network can share a printer that is directly connected to one of them. The computer that is directly connected to the printer is the print server, and the other computers are the clients which need permission to share the printer with the print server. The clients share the printer via the print server.

According to the versions of Windows OS and your access rights on the network, perform the appropriate settings of the print server and clients.

Setting the print server

Setting the clients

Note:
  • When sharing the printer, be sure to set EPSON Status Monitor 3 so that the shared printer can be monitored on the print server. See Setting Monitoring Preferences.
  • When you are Windows shared printer user in a Windows Me, 98, or 95 environment, on the server, double-click the Network icon in Control panel and make sure that the "File and printer sharing for Microsoft Networks" component is installed, then on the server and clients, make sure that the "IPX/SPX-compatible Protocol" or the "TCP/IP Protocol" is installed.
  • The print server and clients should be set on the same network system, and they should be under the same network management beforehand.
  • The screen may vary depending on your operating system version.


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Setting up your printer as a shared printer

When the print server's OS is Windows Me, 98, or 95, follow the steps below to set the print server.

Click Start, point to Settings, then click Control Panel.

Double-click the Network icon.

Click File and Print Sharing on the Configuration menu.

Select the I want to be able to allow others to print to my printer(s). check box, then click OK.

Click OK to apply the settings.

Note:
  • When "Insert the Disk" appears, insert the Windows Me, 98, or 95 CD-ROM in the computer. Click OK, then follow the on-screen instructions.
  • When the prompt to restart the computer appears, restart the computer, then continue with the settings.

Double-click the Printers icon on the control panel.

Right-click your printer's icon, then click Sharing in the menu that appears.

Select Shared As, type the name in the Share Name box, then click OK. Type a Comment and Password if needed.

Note:
  • Do not use spaces or hyphens for the share name, or an error may occur.
  • When sharing the printer, be sure to set EPSON Status Monitor 3 so that the shared printer can be monitored on the print server. See Setting Monitoring Preferences.

You need to set the client computers so that they can use the printer on a network. See the following pages for details:


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Using an additional driver

When the print server's OS is Windows XP, 2000, NT 4.0, or Server 2003, you can install the additional drivers on the server. The additional drivers are for client computers that have different OS from the server.

Follow the steps below to set a Windows XP, 2000, NT 4.0, or Server 2003, as a print server, then install the additional drivers.

Note:
  • You must access Windows XP, 2000, NT 4.0, or Server 2003, as the Administrators of the local machine.
  • If the print server's OS is Windows NT 4.0, the additional driver can be used only on Service Pack 4 or later.

For a Windows 2000 or NT 4.0 print server, click Start, point to Settings, then click Printers.
For a Windows XP or Server 2003 print server, click Start, point to Printers and Faxes.

Right-click your printer's icon, then click Sharing in the menu that appears.

For Windows XP or Server 2003, if the following menu appears, click either Network Setup Wizard or If you understand the security risks but want to share printers without running the wizard, click here.
In either case, follow the on-screen instructions.

For a Windows 2000 or NT 4.0 print server, select Shared as, then type the name in the Share Name box.

For a Windows XP or Server 2003 print server, select Share this printer, then type the name in the Share name box.

Note:
Do not use spaces or hyphens for the Share name, or an error may occur.

Select the additional drivers.

Note:
If the computers of the server and clients use the same OS, you do not have to install the additional drivers. Just click OK after step3.

On the Windows NT 4.0 print server

Select Windows being used for clients. For example, select Windows 95 to install the additional driver for the Windows Me, 98, or 95 clients, then click OK.

Note:
  • You do not have to select Windows NT 4.0 x86, because that driver has been already installed.
  • Do not select additional drivers other than Windows 95. The other additional drivers are not available.
  • You cannot install a printer driver in Windows XP, 2000, or Server 2003 as an additional driver.

On the Windows XP, 2000, or Server 2003 print server

Click Additional Drivers.

Select Windows being used for clients, then click OK.

For Windows Me, 98, or 95 clients

Select Intel Windows 95 or 98 (Windows 2000),
Select Intel Windows 95, 98 and Me (Windows XP),
Select x86 Windows 95, WIndows 98 and Windows Millennium Edition (Windows Server 2003)

For Windows NT 4.0 clients

Select Intel Windows NT4.0 or 2000 (Windows 2000),
Select Intel Windows NT4.0 or 2000 (Windows XP),
Select x86 Windows NT4.0 (Windows Server 2003)

For Windows XP or 2000 clients

Intel Windows 2000 (Windows 2000), Intel Windows 2000 or XP (Windows XP), x86 Windows 2000, Windows XP and Windows Server 2003 (Windows Server 2003)

Note:
  • You do not have to install the additional drivers noted below, because these drivers are preinstalled.
    Intel Windows 2000 (for Windows 2000)
    Intel Windows 2000 or XP (for Windows XP)
    x86 Windows 2000, Windows XP and Windows Server 2003 (for Windows Server 2003)
  • Do not select additional drivers other than the drivers listed in the above table. The other additional drivers are not available.

When a prompt appears, insert the CD-ROM that comes with your printer in your CD-ROM drive, then click OK.

According to the message, type the appropriate drive and folder names in which the printer driver for clients is located, then click OK.
Depending on the client's OS, the displayed message may differ.

The folder name differs depending on the OS being used.

Client's OS

Folder Name

Windows Me, 98, or 95

\<Language>\WIN9X

Windows NT 4.0

\<Language>\WINNT40

When installing drivers in Windows XP, 2000, or Server 2003, "Digital Signature is not found." may appear. Click Yes (for Windows 2000) or Continue Anyway (for Windows XP or Server 2003) and continue installing.

When installing in Windows XP, 2000, or Server 2003, click Close. When installing in Windows NT 4.0, the property window closes automatically.

Note:
Confirm the following items when sharing the printer:
  • Set the security for the shared printer (access right for clients). Clients cannot use the shared printer without right. For details, see Windows help.

You need to set the client computers so that they can use the printer on a network. See the following pages for details:


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Setting up clients

This section describes how to install the printer driver by accessing the shared printer on a network.

Note:
  • This section describes how to access the shared printer on a standard network system using the server (Microsoft workgroup). If you cannot access the shared printer due to the network system, ask the administrator of the network for assistance.
  • This section describes how to install the printer driver by accessing the shared printer from the Printers folder. You can also access the shared printer from Network Neighborhood or My Network on the Windows desktop.
  • You cannot use the additional driver on the server system OS.
  • When you want to use EPSON Status Monitor 3 at clients, you have to install both of the printer driver and EPSON Status Monitor 3 in each client from the CD-ROM.

With Windows Me, 98, or 95

Follow the steps below to set Windows Me, 98, or 95 clients.

Click Start, point to Settings, then click Printers.

Double-click the Add Printer icon, then click Next.

Select Network printer, then click Next.

Click Browse, and the Browse for Printer dialog box appears.

Note:
You can also type "\\(the name of the computer that is locally connected to the shared printer)\(the shared printer's name)" in the network path or queue name.

Click the computer or server that is connected to the shared printer, and the name of the shared printer, then click OK.

Note:
The name of the shared printer may be changed by the computer or server that is connected to the shared printer. To make sure of the name of the shared printer, ask the administrator of the network.

Click Next.

Note:
  • If the printer driver is installed in the client beforehand, you need to select the new printer driver or the current printer driver. When the prompt to select the printer driver appears, select the printer driver according to the message.
  • If the print server's OS is Windows Me, 98, or 95 or the additional driver for Windows Me, 98, or 95 is installed in the Windows XP, 2000, NT 4.0, or Server 2003 print server, go to the next step.

Make sure of the name of the shared printer, then select whether to use the printer as the default printer or not. Click Next, then follow the on-screen instructions.

Note:
You can change the shared printer's name so that it appears only on the client computer.

With Windows XP or 2000

Follow the steps below to set Windows XP or 2000 clients.

You can install the printer driver of the shared printer, if you have Power Users or more powerful access rights even if you are not the Administrator.

If the print server's OS is Windows NT 4.0, confirm the following items:

For Windows 2000 clients, click Start, point to Settings, and click Printers.
For Windows XP clients, click Start, point to Printers and Faxes.

For Window 2000, double-click the Add Printer icon, then click Next.
For Windows XP, click Add a printer in the Printer Tasks menu.

For Windows 2000, select Network printer, then click Next.
For Windows XP, select A network printer, or a printer attached to another computer, then click Next.

For Windows 2000, type the name of the shared printer, then click Next.

Note:
  • You can also type "\\(the name of the computer that is locally connected to the shared printer)\(the shared printer's name)" in network path or queue name.
  • You do not necessarily need to type the name of the shared printer.

For Windows XP, select Browse for a printer.

Click the icon of the computer or server that is connected to the shared printer, and the name of the shared printer, then click Next.

Note:
  • The name of the shared printer may be changed by the computer or server that is connected to the shared printer. To make sure of the name of the shared printer, ask the administrator of the network.
  • If the printer driver is installed in the client beforehand, you need to select either the new printer driver or the current printer driver. When the prompt to select the printer driver appears, select the printer driver according to the message. If the local printer driver for Windows XP or 2000 is installed beforehand, you can select the printer driver for Windows XP or 2000 as the current printer driver instead of the alternative driver in the Windows NT 4.0 server.
  • If the additional driver for Windows XP or 2000 (NT 4.0) is installed in the Windows XP, 2000, NT 4.0, or Server 2003 print server, go to the next step.

For Windows 2000, select whether to use the printer as the default printer or not, then click Next.

Make sure of the settings, then click Finish.

With Windows NT 4.0

Follow the steps below to set Windows NT 4.0 clients.

You can install the printer driver of the shared printer, if you have Power Users or more powerful access rights even if you are not the Administrator.

Click Start, point to Settings, then click Printers.

Double-click the Add Printer icon.

Select Network printer server, then click Next.

Click the icon of the computer or server that is connected to the shared printer, and the name of the shared printer. Then click OK.

Note:
  • You can also type "\\(the name of the computer that is locally connected to the shared printer)\(the shared printer's name)" in network path or queue name.
  • The name of the shared printer may be changed by the computer or server that is connected to the shared printer. To make sure of the name of the shared printer, ask the administrator of the network.
  • If the printer driver is installed in the client beforehand, you need to select the new printer driver or the current printer driver. When the prompt to select the printer driver appears, select the printer driver according to the message.
  • If the additional driver for Windows NT 4.0 is installed in the Windows XP, 2000, NT4.0, or Server 2003 print server, go to the next step.

Select whether to use the printer as the default printer or not, then click Next.

Click Finish.


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Installing the printer driver from the CD-ROM

This section describes how to install the printer driver in the clients when setting the network system as follows:

The on-screen displays on the following pages may differ depending on the version of Windows OS.

Note:
  • When installing in Windows XP, 2000, or NT 4.0 clients, you must access Windows XP, 2000, or NT 4.0 with the Administrator.
  • If the additional drivers are installed or the computers of the server and clients use the same OS, you do not have to install the printer drivers from the CD-ROM.

Access the shared printer and a prompt may appear. Click OK, then follow the on-screen instructions to install the printer driver from the CD-ROM.

Insert the CD-ROM, type the appropriate drive and folder names in which the printer driver for clients is located, then click OK.

When installing drivers in Windows XP, 2000, or Server 2003, "Digital Signature is not found." may appear. Click Yes (for Windows 2000) or Continue Anyway (for Windows XP or Server 2003) and continue installing.

The folder name differs depending on the OS being used.

Client's OS

Folder Name

Windows Me, 98, or 95

\<Language>\WIN9X

Windows 2000 or XP

\<Language>\WINXP_2K

Windows NT 4.0

\<Language>\WINNT40

Select the name of the printer, click OK, then follow the on-screen instructions.


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Version NPD0750-00, Copyright © 2004, SEIKO EPSON CORPORATION