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How To / Using the Printer Software with Windows

Using the Reserve Job Function

Re-Print Job
Verify Job
Stored Job
Confidential Job

The Reserve Job function allows you to store print jobs in the printer's Hard Disk Drive and to print them later directly from the printer's control panel. Follow the instructions in this section to use the Reserve Job function.

Note:

You need an optional Hard Disk Drive installed in your printer in order to use the Reserve Job function. Make sure that the drive is correctly recognized by the printer driver before you start using the Reserve Job function.

The table below gives an overview of the Reserve Job options. Each option is described in detail later in this section.

Jobs stored in the Hard Disk Drive are handled differently depending on the Reserve Job option. Refer to the tables below for details.

Re-Print Job

The Re-Print Job option allows you to store the job you are currently printing so that you can reprint it later directly from the control panel.

Follow these steps to use the Re-Print Job option.

Select the Collate in Printer check box on the Basic Settings menu in the printer driver. Specify the number of copies to be printed, and make other printer driver settings as appropriate for your document.

Click the Optional Settings tab and click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

Select the Reserve Job On check box and click the Re-Print Job button.

Enter a user name and job name in the corresponding text boxes. If you want to create a thumbnail of the first page of a job, select the Create a thumbnail check box. Thumbnails can be accessed by entering http:// followed by the internal print server's IP address in a Web browser.

Click OK. The printer prints your document, and stores the print job data on the Hard Disk Drive. To reprint or delete this data using the printer's control panel, see Printing and Deleting Reserve Job Data.

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Verify Job

The Verify Job option allows you to print one copy in order to verify the content before printing multiple copies.

Follow these steps to use the Verify Job option.

Select the Collate OK check box on the Basic Settings menu in the printer driver. Specify the number of copies to be printed, and make other printer driver settings as appropriate for your document.

Click the Optional Settings tab and click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

Select the Reserve Job On check box and click the Verify Job button.

Enter a user name and job name in the corresponding text boxes. If you want to create a thumbnail of the first page of a job, select the Create a thumbnail check box. Thumbnails can be accessed by entering http:// followed by the internal print server's IP address in a Web browser.

Click OK. The printer prints one copy of your document, and stores the print data with information on the number of remaining copies on the Hard Disk Drive. After you have confirmed the printout, you can print the remaining copies or delete this data using the printer's control panel. See Printing and Deleting Reserve Job Data for instructions.

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Stored Job

The Stored Job option is useful for storing documents you print on a regular basis, such as invoices. The stored data remains on the Hard Disk Drive even if you turn off the printer or reset it using the Reset All function.

Follow these steps to store print data using the Stored Job option.

Select the Collate OK check box on the Basic Settings menu in the printer driver. Specify the number of copies to be printed, and make other printer driver settings as appropriate for your document.

Click the Optional Settings tab and click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

Select the Reserve Job On check box, and the Stored Job button.

Enter a user name and job name in the corresponding text boxes. If you want to create a thumbnail of the first page of a job, select the Create a thumbnail check box. Thumbnails can be accessed by entering http:// followed by the internal print server's IP address in a Web browser.

Click OK. The printer stores the print data in the Hard Disk Drive. To print or delete this data using the printer's control panel, see Printing and Deleting Reserve Job Data.

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Confidential Job

The Confidential Job option allows you to apply passwords to print jobs stored on the Hard Disk Drive.

Follow these steps to store print data using the Confidential Job option.

Make printer driver settings as appropriate for your document, then open the Optional Settings menu and click the Reserve Jobs Settings button. The Reserve Jobs Settings dialog box appears.

Select the Reserve Job On check box and the Confidential Job button.

Enter a user name and job name in the corresponding text boxes.

Set the password for the job by entering a four-digit number in the password text box.

Note:

Passwords must be four digits.

Only numbers from 1 through 4 can be used for passwords.

Keep passwords in a safe place. You must enter the correct password when printing a Confidential Job.

Click OK. The printer stores the print job in the Hard Disk Drive. To print or delete this data using the printer's control panel, see Printing and Deleting Reserve Job Data.

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