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Converting Scanned Documents Into Editable Text
You can scan a document and convert the text into a format data that you can edit with a word processing program. This process is called OCR (Optical Character Recognition). To scan and use OCR, you need to use an OCR program, such as the ABBYY FineReader program that came with your scanner.
OCR software cannot recognize or has difficulties recognizing the following types of documents or text.
Handwritten characters
Items that have been copied from other copies
Faxes
Text with tightly spaced characters or line pitch
Text that is in tables or underlined
Cursive or italic fonts, and font sizes less than 8 points
See one of these sections to scan and convert text using ABBYY FineReader.
Office Mode: Converting into Editable Text in Office Mode
Home Mode: Converting into Editable Text in Home Mode
Professional Mode: Converting into Editable Text in Professional Mode
Converting into Editable Text in Office Mode
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Place your document on the document table. See Placing Documents or Photos for instructions.
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Do one of the following to start ABBYY FineReader.
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Windows: Select the start button icon or Start > Programs or All Programs > ABBYY FineReader 6.0 Sprint > ABBYY FineReader 6.0 Sprint.
Mac OS X: Select Applications > ABBYY FineReader 5 Sprint Plus, and double-click the Launch FineReader 5 Sprint icon.
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Click the Scan&Read icon at the top of the window. Epson Scan starts in the last mode you used.
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Note for Mac OS X users:|
If you do not see a Scan&Read icon, choose Select Scanner from the Scan&Read menu, select EPSON GT-20000, and click OK. Then select Scan&Read from the Scan&Read menu to start Epson Scan.
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Change the scan mode to Office Mode. See Changing the Scan Mode for instructions.
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Select Color or Black&White as the Image Type setting.
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Note:|
If you select Black&White, you can also select an Image Option setting, as described below.
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Image Option Setting
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Description
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None
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No Image Option setting is applied.
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Dropout: Red
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Drops out red from the scan.
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Dropout: Green
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Drops out green from the scan.
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Dropout: Blue
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Drops out blue from the scan.
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Color Enhance: Red
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Enhances red in the scan.
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Color Enhance: Green
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Enhances green in the scan.
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Color Enhance: Blue
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Enhances blue in the scan.
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Text Enhancement Technology
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Improves accuracy during OCR (Optical Character Recognition) scanning by eliminating the document’s background from the scan. This setting is available only when the Image Type is set to Black&White.
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Auto Area Segmentation
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Makes grayscale images clearer and text recognition more accurate by separating the text from the graphics. This setting is available only when the Image Type is set to Black&White.
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Select Document Table as the Document Source setting.
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Select the size of your original document as the Size setting.
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Select 300 as the Resolution setting.
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Click Preview to preview your image(s). The Preview window appears and displays your image(s). See Previewing and Adjusting the Scan Area for instructions.
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Modify the image quality if necessary. See Adjusting the Color and Other Image Settings for instructions.
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Click Scan. Your document is scanned, processed into editable text, and opened in the ABBYY FineReader window.
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Note:|
If the characters in your text are not recognized very well, you can improve recognition by selecting the Text Enhancement check box or adjusting the Threshold setting. See Adjusting the Color and Other Image Settings for instructions.
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Follow the instructions in ABBYY FineReader Help to edit and save your document.
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Converting into Editable Text in Home Mode
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Place your document on the document table. See Placing Documents or Photos for instructions.
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Do one of the following to start ABBYY FineReader.
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Windows: Select the start button icon or Start > Programs or All Programs > ABBYY FineReader 6.0 Sprint > ABBYY FineReader 6.0 Sprint.
Mac OS X: Select Applications > ABBYY FineReader 5 Sprint Plus, and double-click the Launch FineReader 5 Sprint icon.
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Click the Scan&Read icon at the top of the window. Epson Scan starts in the last mode you used.
|
Note for Mac OS X users:|
If you do not see a Scan&Read icon, choose Select Scanner from the Scan&Read menu, select EPSON GT-20000, and click OK. Then select Scan&Read from the Scan&Read menu to start Epson Scan.
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Change the scan mode to Home Mode. See Changing the Scan Mode for instructions.
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Select Magazine, Newspaper, or Text/Line Art as the Document Type setting.
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Select Black&White or Color as the Image Type setting.
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Select Printer or Other as the Destination setting.
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Note:|
If you select Other, select 300 as the Resolution setting.
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Click Preview to preview your image(s). The Preview window appears and displays your image(s). See Previewing and Adjusting the Scan Area for instructions.
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Modify the image quality if necessary. See Adjusting the Color and Other Image Settings for instructions.
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Click Scan. Your document is scanned, processed into editable text, and opened in the ABBYY FineReader window.
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Note:|
If the characters in your text are not recognized very well, you can improve recognition by selecting the Text Enhancement check box or adjusting the Threshold setting. See Adjusting the Color and Other Image Settings for instructions.
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Follow the instructions in ABBYY FineReader Help to edit and save your document.
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Converting into Editable Text in Professional Mode
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Place your document on the document table. See Placing Documents or Photos for instructions.
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Do one of the following to start ABBYY FineReader.
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Windows: Select the start button icon or Start > Programs or All Programs > ABBYY FineReader 6.0 Sprint > ABBYY FineReader 6.0 Sprint.
Mac OS X: Select Applications > ABBYY FineReader 5 Sprint Plus, and double-click the Launch FineReader 5 Sprint icon.
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Click the Scan&Read icon at the top of the window. Epson Scan starts in the last mode you used.
|
Note for Mac OS X users:|
If you do not see a Scan&Read icon, choose Select Scanner from the Scan&Read menu, select EPSON GT-20000, and click OK. Then select Scan&Read from the Scan&Read menu to start Epson Scan.
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Change the scan mode to Professional Mode. See Changing the Scan Mode for instructions.
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Select Reflective as the Document Type setting.
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Select Document Table as the Document Source setting.
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Select Document as the Auto Exposure Type setting.
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Select Black & White or 24-bit Color as the Image Type setting.
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Note:|
If you select Black & White, you can also select an Image Option setting, as described below. To access the setting, click the + (Windows) or
 (Mac OS X) button next to Image Type. |
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Image Option Setting
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Description
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None
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No Image Option setting is applied.
|
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Dropout: Red
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Drops out red from the scan.
|
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Dropout: Green
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Drops out green from the scan.
|
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Dropout: Blue
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Drops out blue from the scan.
|
|
Color Enhance: Red
|
Enhances red in the scan.
|
|
Color Enhance: Green
|
Enhances green in the scan.
|
|
Color Enhance: Blue
|
Enhances blue in the scan.
|
|
Text Enhancement Technology
|
Improves accuracy during OCR (Optical Character Recognition) scanning by eliminating the document’s background from the scan. This setting is available only when the Image Type is set to Black & White.
|
|
Auto Area Segmentation
|
Makes grayscale images clearer and text recognition more accurate by separating the text from the graphics. This setting is available only when the Image Type is set to Black & White.
|
|
Select 300 as the Resolution setting.
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Click Preview to preview your image(s). The Preview window appears and displays your image(s). See Previewing and Adjusting the Scan Area for instructions.
|
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Modify the image quality if necessary. See Adjusting the Color and Other Image Settings for instructions.
|
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Click Scan. Your document is scanned, processed into editable text, and opened in the ABBYY FineReader window.
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Note:|
If the characters in your text are not recognized very well, you can improve recognition by adjusting the Threshold setting. See Adjusting the Color and Other Image Settings for instructions.
|
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Follow the instructions in ABBYY FineReader Help to edit and save your document.
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