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Reference Guide
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How To / Setting Up Your Printer on a Network
For Windows
Sharing the printer
Setting up your printer as a shared printer
Using an additional driver
Note for Windows XP Users
Setting for the clients
Installing the printer driver from the CD-ROM
Sharing the printer
This section describes how to share the printer on a standard Windows network.
The computers on a network can share a printer that is directly connected to one of them. The computer that is directly connected to the printer is the printer server, and the other computers are the clients which need permission to share the printer with the printer server. The clients share the printer via the printer server.
According to the versions of Windows OS and your access rights on the network, perform the appropriate settings of the printer server and clients.
Setting the printer server
Setting the clients
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Note:
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When sharing the printer, be sure to set EPSON Status Monitor 3 so that the shared printer can be monitored on the printer server. See Setting Monitoring Preferences.
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When you are Windows shared printer user in a Windows Me/98/95 environment, on the server, double-click the Network icon in Control panel and make sure that the "File and printer sharing for Microsoft Networks" component is installed. Then, on the server and clients, make sure that the "IPX/SPX-compatible Protocol" or the "\xd4 TCP/IP Protocol" is installed.
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The printer server and clients should be set on the same network system, and they should be under the same network management beforehand.
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The on-screen displays on the following pages may differ depending on the version of Windows OS.
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Setting up your printer as a shared printer
When the printer server's OS is Windows Me/98/95, follow these steps to set the printer server.
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Click Start, point to Settings, and click Control Panel.
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Double-click the Network icon.
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Click File and Print Sharing on the Configuration menu.
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Select the I want to be able to allow others to print to my printer(s). check box, then click OK.
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Click OK to accept the settings.
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Note:
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When "Insert the Disk" appears, insert the Windows Me/98/95 CD-ROM in the computer. Click OK and then follow the on-screen instructions.
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For users restarting the computer
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Double-click the Printers icon on the control panel.
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Right-click your printer icon, and click Sharing in the menu that appears.
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Select Shared As, type the name in the Share Name box, and click OK. Type a Comment and Password if needed.
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Note:
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Do not use spaces or hyphens for the share name, or an error may occur.
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When sharing the printer, be sure to set EPSON Status Monitor 3 so that the shared printer can be monitored on the printer server. See Setting Monitoring Preferences.
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You need to set the client computers so that they can use the printer on a network. See the following pages for details.
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Using an additional driver
When the printer server's OS is Windows 2000, XP, or Windows NT 4.0, you can install the additional drivers in the server. The additional drivers are for client computers that have different OS from the server.
Follow these steps to set a Windows XP, 2000, or Windows NT 4.0 as a printer server, and install the additional drivers.
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Note:
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You must access Windows XP, 2000, or Windows NT 4.0 as the Administrators of the local machine.
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If the Printer server's OS is Windows NT 4.0, the Additional driver can be used only on Service Pack 4 or later.
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For a Windows 2000 or NT 4.0 printer server, click Start, point to Settings, and click Printers.
For a Windows XP printer server, click Start, point to Printers and Faxes. For Windows XP Home edition users, point to Control panel first, then click Printers and Faxes.
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Right-click your printer icon, and click Sharing in the menu that appears.
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For Windows XP, if the following menu appears, click either Network Setup Wizard or If you understand the security risks but want to share printers without running the wizard, click here.
In either case, follow the on-screen instructions.
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For a Windows 2000 or NT 4.0 printer server, select Shared (for Windows 2000), or Shared as (for Windows NT 4.0), then type the name in the Share Name box.
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For a Windows XP printer server, select Share this printer, then type the name in the Share name box.
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Note:
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Do not use spaces or hyphens for the share name, or an error may occur.
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Select the additional drivers.
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Note:
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If the computers of the server and clients use the same OS, you do not have to install the additional drivers. Just click OK after step 3.
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On a Windows NT 4.0 printer server
Select Windows being used for clients. For example, select Windows 95 to install the additional driver for the Windows Me/98/95 clients. Then click OK.
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Note:
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You do not have to select Windows NT 4.0x86, because that driver has been already installed.
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Do not select additional drivers other than Windows 95. The other additional drivers are not available.
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On the Windows XP/2000 printer server
Click Additional Drivers.
Select Windows being used for clients then click OK.
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For Windows Me/98/95 clients
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Select Intel Windows 95 or 98 (and Me)
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For Windows NT 4.0 clients
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Select Intel Windows NT 4.0 or 2000
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For Windows XP/2000 clients
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Intel Windows XP (or 2000) may been already selected.
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Note:
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You do not have to install the additional driver for Intel Windows 2000 (or XP) only, because that driver is preinstalled.
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Do not select additional drivers other than Intel Windows 95 or 98 (and Me) and Intel Windows NT 4.0 or 2000. The other additional drivers are not available.
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When a prompt appears, insert the CD-ROM that comes with your printer in your CD-ROM drive, then click OK.
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According to the message, type the appropriate drive and folder names in which the printer driver for clients is located, then click OK.
Depending on the client's OS, the displayed message may differ.
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The folder name differs depending on the OS being used.
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Client's OS
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Folder Name
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Windows Me/98/95
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\<Language>\WIN9X
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Windows NT 4.0
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\<Language>\WINNT40
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When installing drivers in Windows XP/2000, "Digital Signature is not found." may appear. Click Yes (for Windows 2000) or Continue Anyway (for Windows XP) and continue installing.
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When installing in Windows XP/2000, click Close. When installing in Windows NT 4.0, the property window closes automatically.
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Note:
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Confirm the following items when sharing the printer.
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Set the security for the shared printer (access right for clients). Clients cannot use the shared printer without right. For details, see Windows help.
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You need to set the client computers so that they can use the printer on a Network. See the following pages for details:
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Note for Windows XP Users
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Printing from a Remote Desktop connection is not possible.
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Shared printer: When printing from a client via a server running Windows XP, there is a possibility that EPSON Status Monitor 3 will indicate a communication error or that printing will not be possible. In these cases, restart the server.
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Shared printer: If printing is not possible from a client via a server running Windows XP, confirm that the server is set up as outlined below.
For Windows XP Professional Users
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Click Start, then click Control Panel, then click Printers and Other Hardware, then click Printers and Faxes.
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Right-click the icon for your printer, then click Properties.
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Click the Optional Settings tab, then click Driver Settings.
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Confirm the Spooling Folder path.
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Click Start, then click My computer.
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Right-click the folder that is set as the Spooling Folder, then click Properties.
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Click the Security tab, then click Add. Click Advanced in the Select Users or Groups dialog box.
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Note:
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If the Security tab is not displayed, click Folder Options on the Tools menu. Click the View tab, then clear the Use simple file sharing (Recommended) check box.
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Click Find Now, then select Everyone from the Name (RDN) list, then click OK.
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Click OK to close the Select Users or Groups dialog box.
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Select Everyone from the Group or user names list. Next, select Allow for both Read and Write in the Permissions for Everyone list.
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Click OK.
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For Windows XP Home Edition Users
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Click Start, then click Control Panel, then click Printers and Other Hardware, then click Printers and Faxes.
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Right-click the icon for your printer, then click Properties.
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Click the Optional Settings tab, then click Driver Settings.
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Make sure that the Spooling Folder path is as follows:
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C:\documents and settings\all users\Documents
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Click OK.
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If the Monitored Printers settings are not available on a computer set up for multiple users, make sure that the Allow multiple users to monitor printers check box is selected in the Monitoring Preferences dialog box.
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Setting for the clients
This section describes how to install the printer driver by accessing the shared printer on a network.
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This section describes how to access the shared printer on a standard network system using the server (Microsoft workgroup). If you cannot access the shared printer due to the network system, ask the administrator of the network for assistance.
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This section describes how to install the printer driver by accessing the shared printer from the Printers folder. You can also access the shared printer from Network Neighborhood or My Network on the Windows desktop.
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The client cannot use the additional driver when using a server system OS.
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With Windows Me/98/95
Follow these steps to set Windows Me/98/95 clients.
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Click Start, point to Settings, and click Printers.
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Double-click the Add Printer icon, then click Next.
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Select Network printer, then click Next.
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Click Browse, and the Browse for Printer dialog box appears.
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You can also type "\\(the name of the computer that is locally connected to the shared printer)\(the shared printer's name)" in the Network path or queue name.
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Click the computer or server that is connected to the shared printer, and the name of the shared printer. Then click OK.
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The name of the shared printer may be changed by the computer or server that is connected to the shared printer. To make sure of the name of the shared printer, ask the administrator of the network.
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Click Next.
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If the printer driver is installed in the client beforehand, you need to select the new printer driver or the current printer driver. When the prompt to select the printer driver appears, select the printer driver according to the message.
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If the printer server's OS is Windows Me/98/95 or the additional driver for Windows Me/98/95 is installed in the Windows XP/2000/NT 4.0 printer server, go to the next step.
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Make sure of the name of the shared printer, and select whether to use the printer as the default printer or not. Click OK, and then follow the on-screen instructions.
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You can change the shared printer's name so that it appears only on the client computer.
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With Windows XP/2000
Follow these steps to set Windows XP/2000 clients.
You can install the printer driver of the shared printer, if you have Power Users or more powerful access rights even if you are not the Administrator.
If the printer server's OS is Windows NT 4.0, confirm the following items.
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In a Windows NT 4.0 printer server, the additional driver for Windows XP/2000 clients is the "Windows NT 4.0 x86" driver which is installed beforehand as the printer driver for Windows NT 4.0. When installing the printer driver in the Windows XP/2000 clients from Windows NT 4.0 printer server, the driver for Windows NT 4.0 is installed.
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You cannot install the printer driver for Windows XP/2000 as the additional driver in a Windows NT 4.0 printer server. To install the printer driver for Windows XP/2000 in Windows XP/2000 clients, the administrator installs the local printer driver in the clients from the CD-ROM that comes with the printer, then performs the following procedure.
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For Windows 2000 clients, click Start, point to Settings, and click Printers.
For Windows XP clients, click Start, point to Printers and Faxes. For Windows XP Home edition users, point to Control panel first, then click Printers and Faxes.
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For Window 2000, double-click the Add Printer icon, then click Next.
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For Windows XP, click the Add a printer in the Printer Tasks menu.
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Select Network printer (for Windows 2000) or A network printer, or a printer attached to another computer (for Windows XP), then click Next.
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For Windows 2000, type the name of the shared printer, then click Next.
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You can also type "\\(the name of the computer that is locally connected to the shared printer)\(the shared printer's name)" in Network path or queue name, otherwise click Next to browse for a printer.
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For Windows XP, select Browse for a printer.
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Click the icon of the computer or server that is connected to the shared printer, and the name of the shared printer. Then click Next.
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The name of the shared printer may be changed by the computer or server that is connected to the shared printer. To make sure of the name of the shared printer, ask the administrator of the network.
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If the printer driver is installed in the client beforehand, you need to select either the new printer driver or the current printer driver. When the prompt to select the printer driver appears, select the printer driver according to the message. If the local printer driver for Windows XP/2000 is installed beforehand, you can select the printer driver for Windows XP/2000 as the current printer driver instead of the alternative driver in the Windows NT 4.0 server.
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If the additional driver for Windows XP/2000 (NT 4.0) is installed in the Windows XP/2000/NT 4.0 printer server, go to the next step.
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For Windows 2000, select whether to use the printer as the default printer or not, then click OK.
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Make sure of the settings, then click Finish.
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With Windows NT 4.0
Follow these steps to set Windows NT 4.0 clients.
You can install the printer driver of the shared printer, if you have Power Users or more powerful access rights even if you are not the Administrator.
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Click Start, point to Settings, and click Printers.
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Double-click the Add Printer icon.
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Select Network printer server, then click Next.
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Click the icon of the computer or server that is connected to the shared printer and the name of the shared printer. Then click OK.
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Note:
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You can also type "\\(the name of the computer that is locally connected to the shared printer)\(the shared printer's name)" in Network path or queue name.
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The name of the shared printer may be changed by the computer or server that is connected to the shared printer. To make sure of the name of the shared printer, ask the administrator of the network.
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If the printer driver is installed in the client beforehand, you need to select the new printer driver or the current printer driver. When the prompt to select the printer driver appears, select the printer driver according to the message.
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If the additional driver for Windows NT 4.0 is installed in the Windows XP/2000 printer server, go to the next step.
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Select whether to use the printer as the default printer or not, then click OK.
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Click Finish.
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Installing the printer driver from the CD-ROM
This section describes how to install the printer driver in the clients when setting the network system as follows:
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The additional drivers are not installed in the Windows XP/2000/NT 4.0 printer server.
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The printer server's OS is the Windows Me/98/95 and the client's OS is the Windows XP/2000/NT 4.0.
The on-screen displays on the following pages may differ depending on the version of Windows OS.
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Note:
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When installing in Windows XP/2000/NT 4.0 clients, you must access Windows XP/2000/NT 4.0 with the Administrator.
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If the additional drivers are installed or the computers of the server and clients use the same OS, you do not have to install the printer drivers from the CD-ROM.
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Access the shared printer and a prompt may appear. Click OK, and then follow the on-screen instructions to install the printer driver from the CD-ROM.
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Insert the CD-ROM, then type the appropriate drive and folder names in which the printer driver for clients is located, then click OK.
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When installing drivers in Windows XP/2000, "Digital Signature is not found." may appear. Click Yes (for Windows 2000) or Continue Anyway (for Windows XP) and continue installing.
The folder name differs depending on the OS being used.
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Client's OS
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Folder Name
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Windows Me/98/95
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\<Language>\WIN9X
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Windows 2000/XP
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\<Language>\WIN2000
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Windows NT 4.0
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\<Language>\WINNT40
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Select the name of the printer, then click OK. Then follow the on-screen instructions.
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| Version 1.00E, Copyright © 2002, SEIKO EPSON CORPORATION |
