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Setup for Windows
These instructions tell you how to set up your printer so other users on the network can share it.
First you will set up the printer as a shared printer on the computer directly connected to it. Then you will add the printer to each network computer that will access it.
Note:|
These instructions are for small networks only. To share the printer on a large network, consult your network administrator.
The screen shots in the following section are from Windows Vista.
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Setting up the printer as a shared printer
Note:|
To set up the printer as a shared printer in Windows 7, Vista, and Server 2008, you will need an account with administrator privileges and the password if you log on as a standard user.
To set up the printer as a shared printer in Windows XP and Server 2003, you must log on to a Computer Administrator account.
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Follow the steps below on the computer that is connected directly to the printer:
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Windows 7:
Click the start button, select Devices and Printers. |
Windows Vista and Server 2008:
Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category.
Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category.
Windows XP:
Click Start and select Control Panel, and then select Printers and Faxes, from the Printers and Other Hardware category.
Click Start and select Control Panel, and then select Printers and Faxes, from the Printers and Other Hardware category.
Windows Server 2003:
Click Start and select Control Panel, and then select Printers and Faxes.
Click Start and select Control Panel, and then select Printers and Faxes.
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Windows 7:
Right-click the icon for your printer, click Printer properties, and then click Sharing. Then click the Change Sharing Options button. |
Windows Vista:
Right-click the icon for your printer, and then click Sharing. Click the Change sharing options button and then click Continue.
Right-click the icon for your printer, and then click Sharing. Click the Change sharing options button and then click Continue.
Windows XP, Server 2008, and Server 2003:
Right-click the icon for your printer, then click Sharing.
Right-click the icon for your printer, then click Sharing.
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Select Share this printer, then type a Share name.
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Note:|
Do not use spaces or hyphens in the share name.
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If you want to automatically download printer drivers for computers that are running different versions of Windows, click Additional Drivers and select the environment and the operating systems of the other computers. Click OK, then insert the printer software CD into the CD-ROM drive.
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Click OK or Close (if you installed additional drivers).
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Adding the printer to the other network computers
Follow these steps to add the printer to each network computer that will access it.
Note:|
Your printer must be set up as a shared printer on the computer to which it is connected before you can access it from another computer.
 See Setting up the printer as a shared printer
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Windows 7:
Click the start button, select Devices and Printers. |
Windows Vista and Server 2008:
Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category.
Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category.
Windows XP:
Click Start and select Control Panel, and then select Printers and Faxes, from the Printers and Other Hardware category.
Click Start and select Control Panel, and then select Printers and Faxes, from the Printers and Other Hardware category.
Windows Server 2003:
Click Start and select Control Panel, and then select Printers and Faxes.
Click Start and select Control Panel, and then select Printers and Faxes.
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Windows 7, Vista, and Server 2008:
Click the Add a printer button. |
Windows XP and Server 2003:
Click the Add a printer button. The Add Printer Wizard appears. Click the Next button.
Click the Add a printer button. The Add Printer Wizard appears. Click the Next button.
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Windows 7, Vista, and Server 2008:
Click Add a network, wireless or Bluetooth printer, and then click Next. |
Windows XP and Server 2003:
Select A network printer, or a printer attached to another computer, then click Next.
Select A network printer, or a printer attached to another computer, then click Next.
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Follow the on-screen instructions to select the printer you want to use.
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Note:|
Depending on the operating system and the configuration of the computer to which the printer is connected, the Add Printer Wizard may prompt you to install the printer driver from the printer software CD-ROM. Click the Have Disk button and follow the on-screen instructions.
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